Table 1Transition record

archivisttodocument management officer

A archivist already meets 16% of what the document management officer role asks for. The move turns on 28 required skills not yet in the profile.

From archivist

16%

Overlap1

To document management officer

8 Skills carried over

28 Required, not held

88 Difficulty2

adjacent 0–30

moderate 30–55

substantial 55–75

career change 75–100

this move, 88

This move: 88 of 100 · career change

1 Share of the document management officer role’s weighted skill requirement already met by the archivist profile. Required skills count in full, supplementary skills at 0.35. Directional: the figure for the reverse move differs. 2 Combines what is missing with how specialised it is, so a gap of general skills scores easier than the same number of narrow ones.

Table 2

Table 2 · What you already bring

Of the 8 skills that carry over, these are the ones fewest other occupations ask for. A document management officer role needs them, and most people applying for one will not have them already. This is the part of a archivist background worth leading with.

Skill the target role also needs Area

already held appraise historical documents information skills
already held facilitate access to information information skills
already held develop classification systems information skills
already held respect data protection principles assisting and caring
already held use software for data preservation working with computers
already held digitization social sciences, journalism and information

All 8 carried skills, including the 6 the document management officer role treats as required.

Table 3

Table 3 · What you would need to learn

The 52 missing skills fall into 10 areas of the ESCO skill hierarchy, numbered below in the order worth working in: the areas carrying the most required skills come first, and inside each one the required skills sit above the supplementary ones.

Skill to acquire Tier

01 information skills 9 required, 7 supplementary

required, not held manage archive required
required, not held set up documentation control system required
required, not held manage data collection systems required
required, not held analyse business processes required
required, not held ensure proper document management required
required, not held manage content metadata required
required, not held monitor developments in field of expertise required
required, not held organise information required
required, not held oversee record management required

optional, not held evaluate tender optional
optional, not held file documents optional
optional, not held assess reliability of data optional
optional, not held draft tender documentation optional
optional, not held ensure information transparency optional
optional, not held monitor legislation developments optional
optional, not held provide cost benefit analysis reports optional

02 social sciences, journalism and information 5 required

required, not held document management required
required, not held documentation types required
required, not held information categorisation required
required, not held document sharing procedures required
required, not held government policy implementation required

03 information and communication technologies (icts) 4 required, 5 supplementary

required, not held data protection required
required, not held database management systems required
required, not held information architecture required
required, not held information confidentiality required

optional, not held Adobe Illustrator optional
optional, not held ICT security standards optional
optional, not held Microsoft Access optional
optional, not held data storage optional
optional, not held principles of artificial intelligence optional

04 business, administration and law 4 required, 4 supplementary

required, not held access to documents regulations required
required, not held business process modelling required
required, not held internal risk management policy required
required, not held intellectual property law required

optional, not held ICT project management optional
optional, not held organisational structure optional
optional, not held procurement legislation optional
optional, not held public law optional

05 communication, collaboration and creativity 2 required, 2 supplementary

required, not held work in an international environment required
required, not held train employees required

optional, not held communicate with stakeholders optional
optional, not held propose ICT solutions to business problems optional

06 management skills 2 required, 1 supplementary

required, not held apply organisational techniques required
required, not held develop organisational policies required

optional, not held develop information standards optional

4 further areas in the appendix

Table 4

Table 4 · Where to start

The 3 entries a document management officer role is least likely to hire without. The ordering is computed from the skill data, not from what pays.

Each entry opens a course search for that skill. Career Overlap earns nothing from these links.

Appendix

Appendix · The rest of the record

All 8 skills that carry over

Skill Type

already held develop classification systems skill
already held digitization knowledge
already held facilitate access to information skill
already held manage digital archives skill
already held respect data protection principles skill
already held use software for data preservation skill
already held appraise historical documents skill
already held digitise documents skill

The 4 learning areas not shown above

Skill to acquire Tier

07 assisting and caring 1 required, 1 supplementary

required, not held apply information security policies required

optional, not held ensure compliance with legal requirements optional

08 engineering, manufacturing and construction 1 required

required, not held ICT infrastructure required

09 working with computers 3 supplementary

optional, not held operate relational database management system optional
optional, not held utilise machine learning optional
optional, not held perform data analysis optional

10 working with machinery and specialised equipment 1 supplementary

optional, not held maintain computer hardware optional

24 supplementary skills, helpful but not required

Skill to acquire Tier

optional, not held Adobe Illustrator optional
optional, not held ICT project management optional
optional, not held ICT security standards optional
optional, not held Microsoft Access optional
optional, not held data storage optional
optional, not held evaluate tender optional
optional, not held file documents optional
optional, not held operate relational database management system optional
optional, not held principles of artificial intelligence optional
optional, not held utilise machine learning optional
optional, not held assess reliability of data optional
optional, not held communicate with stakeholders optional
optional, not held develop information standards optional
optional, not held draft tender documentation optional
optional, not held ensure compliance with legal requirements optional
optional, not held ensure information transparency optional
optional, not held maintain computer hardware optional
optional, not held monitor legislation developments optional
optional, not held organisational structure optional
optional, not held perform data analysis optional
optional, not held procurement legislation optional
optional, not held propose ICT solutions to business problems optional
optional, not held provide cost benefit analysis reports optional
optional, not held public law optional

19 held skills the document management officer role does not ask for

Skill Type

not needed by the target role aid archive users with their enquiries skill
not needed by the target role collection management knowledge
not needed by the target role conservation techniques knowledge
not needed by the target role contextualise records collection skill
not needed by the target role coordinate educational programmes skill
not needed by the target role create semantic trees skill
not needed by the target role digital curation knowledge
not needed by the target role manage archive users guidelines skill
not needed by the target role manage budgets skill
not needed by the target role manage digital documents skill
not needed by the target role manage human resources skill
not needed by the target role manage information access aids skill
not needed by the target role perform customer management skill
not needed by the target role perform records management skill
not needed by the target role recruit employees skill
not needed by the target role store archival documents skill
not needed by the target role study a collection skill
not needed by the target role use databases skill
not needed by the target role write scientific publications skill

23 gaps that are knowledge rather than practice

Knowledge gaps usually close through study. Practical skill gaps usually need something you can point at.

Skill to acquire Tier

required, not held access to documents regulations required
required, not held ICT infrastructure required
required, not held business process modelling required
required, not held data protection required
required, not held database management systems required
required, not held document management required
required, not held documentation types required
required, not held information architecture required
required, not held information categorisation required
required, not held information confidentiality required
required, not held internal risk management policy required
required, not held document sharing procedures required
required, not held government policy implementation required
required, not held intellectual property law required
optional, not held Adobe Illustrator optional
optional, not held ICT project management optional
optional, not held ICT security standards optional
optional, not held Microsoft Access optional
optional, not held data storage optional
optional, not held principles of artificial intelligence optional
optional, not held organisational structure optional
optional, not held procurement legislation optional
optional, not held public law optional

Index

Other moves recorded from archivist

Full index of moves from archivist

Note

How this record was compiled

Both occupations are taken from ESCO, which lists the skills and knowledge each occupation is expected to have and marks every one required or optional. Nothing here is a prediction about hiring, and nothing here knows that a particular employer wants a particular certificate. Treat Table 3 as a starting point for your own research rather than a syllabus. The full method states what these figures can and cannot tell you.