RecordMove

Archivist to document management officer

An archivist already meets 16% of what the document management officer role asks for. The move turns on 28 required skills not yet in the profile.

Fig. 1 · Skill transfer ESCO v1.2.1 · directional

From archivist

Distant match

To document management officer

8 You already bring

28 Still to learn

60 Skills in the target role2

Learning distance A rebuild

88/ 100

adjacentmoderatesubstantialcareer change

1 How much of what a document management officer is expected to do is already part of an archivist’s work. Directional: the figure for the reverse move differs, because moving into a speciality is not the same problem as moving out of one. 2 Every skill the document management officer role is recorded as needing, required and optional together. What these numbers mean.

Why

Why this move works

A document management officer role treats 6 of its required skills as things an archivist already does. You would walk in with these on day one.

develop classification systems
digitization
facilitate access to information
manage digital archives
respect data protection principles
use software for data preservation

What stands in the way is 28 required skills the profile does not yet cover. Table 3 groups them; Table 4 says which to take first.

Table 2

Table 2 · What you already bring

Of the 8 skills that carry over, these are the ones fewest other occupations ask for. A document management officer role needs them, and most people applying for one will not have them already. This is the part of an archivist background worth leading with.

Skill the target role also needs Area

already held appraise historical documents information skills
already held facilitate access to information information skills
already held develop classification systems information skills
already held respect data protection principles assisting and caring
already held use software for data preservation working with computers
already held digitization social sciences, journalism and information

All 8 carried skills, including the 6 the document management officer role treats as required.

Table 3

Table 3 · What you may need to learn

The 52 missing skills fall into 10 areas of the ESCO skill hierarchy, numbered in the order worth working in. Areas carrying the most required skills come first, and inside each one the required skills sit above the optional ones. Nothing here is a verdict on you: it is a list of what this particular job asks for that your current one does not.

Skill to pick up Tier

01 information skills 9 required, 7 supplementary

still to learn manage archive required
still to learn set up documentation control system required
still to learn manage data collection systems required
still to learn analyse business processes required
still to learn ensure proper document management required
still to learn manage content metadata required
still to learn monitor developments in field of expertise required
still to learn organise information required
still to learn oversee record management required

optional, not held evaluate tender optional
optional, not held file documents optional
optional, not held assess reliability of data optional
optional, not held draft tender documentation optional
optional, not held ensure information transparency optional
optional, not held monitor legislation developments optional
optional, not held provide cost benefit analysis reports optional

02 social sciences, journalism and information 5 required

still to learn document management required
still to learn documentation types required
still to learn information categorisation required
still to learn document sharing procedures required
still to learn government policy implementation required

03 information and communication technologies (icts) 4 required, 5 supplementary

still to learn data protection required
still to learn database management systems required
still to learn information architecture required
still to learn information confidentiality required

optional, not held Adobe Illustrator optional
optional, not held ICT security standards optional
optional, not held Microsoft Access optional
optional, not held data storage optional
optional, not held principles of artificial intelligence optional

04 business, administration and law 4 required, 4 supplementary

still to learn access to documents regulations required
still to learn business process modelling required
still to learn internal risk management policy required
still to learn intellectual property law required

optional, not held ICT project management optional
optional, not held organisational structure optional
optional, not held procurement legislation optional
optional, not held public law optional

05 communication, collaboration and creativity 2 required, 2 supplementary

still to learn work in an international environment required
still to learn train employees required

optional, not held communicate with stakeholders optional
optional, not held propose ICT solutions to business problems optional

06 management skills 2 required, 1 supplementary

still to learn apply organisational techniques required
still to learn develop organisational policies required

optional, not held develop information standards optional

4 further areas in the appendix

Table 4

Table 4 · Where to start

The 3 entries a document management officer role is least likely to hire without. The ordering is computed from the skill data, not from what pays.

Each entry opens a course search for that skill. Career Overlap earns nothing from these links.

Appendix

Appendix · The rest of the record

All 8 skills that carry over

Skill Type

already held develop classification systems skill
already held digitization knowledge
already held facilitate access to information skill
already held manage digital archives skill
already held respect data protection principles skill
already held use software for data preservation skill
already held appraise historical documents skill
already held digitise documents skill

The 4 learning areas not shown above

Skill to pick up Tier

07 assisting and caring 1 required, 1 supplementary

still to learn apply information security policies required

optional, not held ensure compliance with legal requirements optional

08 engineering, manufacturing and construction 1 required

still to learn ICT infrastructure required

09 working with computers 3 supplementary

optional, not held operate relational database management system optional
optional, not held utilise machine learning optional
optional, not held perform data analysis optional

10 working with machinery and specialised equipment 1 supplementary

optional, not held maintain computer hardware optional

24 supplementary skills, helpful but not required

Skill to pick up Tier

optional, not held Adobe Illustrator optional
optional, not held ICT project management optional
optional, not held ICT security standards optional
optional, not held Microsoft Access optional
optional, not held data storage optional
optional, not held evaluate tender optional
optional, not held file documents optional
optional, not held operate relational database management system optional
optional, not held principles of artificial intelligence optional
optional, not held utilise machine learning optional
optional, not held assess reliability of data optional
optional, not held communicate with stakeholders optional
optional, not held develop information standards optional
optional, not held draft tender documentation optional
optional, not held ensure compliance with legal requirements optional
optional, not held ensure information transparency optional
optional, not held maintain computer hardware optional
optional, not held monitor legislation developments optional
optional, not held organisational structure optional
optional, not held perform data analysis optional
optional, not held procurement legislation optional
optional, not held propose ICT solutions to business problems optional
optional, not held provide cost benefit analysis reports optional
optional, not held public law optional

19 held skills the document management officer role does not ask for

Skill Type

not needed by the target role aid archive users with their enquiries skill
not needed by the target role collection management knowledge
not needed by the target role conservation techniques knowledge
not needed by the target role contextualise records collection skill
not needed by the target role coordinate educational programmes skill
not needed by the target role create semantic trees skill
not needed by the target role digital curation knowledge
not needed by the target role manage archive users guidelines skill
not needed by the target role manage budgets skill
not needed by the target role manage digital documents skill
not needed by the target role manage human resources skill
not needed by the target role manage information access aids skill
not needed by the target role perform customer management skill
not needed by the target role perform records management skill
not needed by the target role recruit employees skill
not needed by the target role store archival documents skill
not needed by the target role study a collection skill
not needed by the target role use databases skill
not needed by the target role write scientific publications skill

23 gaps that are knowledge rather than practice

Knowledge gaps usually close through study. Practical skill gaps usually need something you can point at.

Skill to pick up Tier

still to learn access to documents regulations required
still to learn ICT infrastructure required
still to learn business process modelling required
still to learn data protection required
still to learn database management systems required
still to learn document management required
still to learn documentation types required
still to learn information architecture required
still to learn information categorisation required
still to learn information confidentiality required
still to learn internal risk management policy required
still to learn document sharing procedures required
still to learn government policy implementation required
still to learn intellectual property law required
optional, not held Adobe Illustrator optional
optional, not held ICT project management optional
optional, not held ICT security standards optional
optional, not held Microsoft Access optional
optional, not held data storage optional
optional, not held principles of artificial intelligence optional
optional, not held organisational structure optional
optional, not held procurement legislation optional
optional, not held public law optional

Index

Other moves recorded from archivist

Full index of moves from archivist

FAQ

Common questions about this move

Can an archivist become a document management officer?

Yes, and it is a career change move. An archivist already covers 16% of what a document management officer is expected to do: 8 skills carry over, 6 of which the document management officer role treats as required.

What skills does an archivist need to become a document management officer?

28 required skills are missing, plus 24 optional ones. They fall into 10 areas of the ESCO skill hierarchy, led by information skills. The single most important is access to documents regulations.

How hard is the move from archivist to document management officer?

Its learning distance is 88 out of 100, which is the career change band. That accounts for both how much is missing and how specialised those skills are.

Note

How this record was compiled

Both occupations are taken from ESCO, which lists the skills and knowledge each occupation is expected to have and marks every one required or optional. Nothing here is a prediction about hiring, and nothing here knows that a particular employer wants a particular certificate. Treat Table 3 as a starting point for your own research rather than a syllabus. The full method states what these figures can and cannot tell you.