Career Overlap Transition record Edition 1 · ESCO v1.2.1
Table 1Transition record

office clerktoexecutive assistant

A office clerk already meets 27% of what the executive assistant role asks for. The move turns on 17 required skills not yet in the profile.

From office clerk
27%
Overlap1
To executive assistant
9 Skills carried over
17 Required, not held
73.9 Difficulty2
Career overlap Distant match

27%

Learning distance Substantial retraining

73.9/ 100

1 Share of the executive assistant role’s weighted skill requirement already met by the office clerk profile. Required skills count in full, supplementary skills at 0.35. Directional: the figure for the reverse move differs. 2 Combines what is missing with how specialised it is, so a gap of general skills scores easier than the same number of narrow ones.

Why

Why this move works

A executive assistant role treats 8 of its required skills as things a office clerk already does. These are the ones it depends on most.

  • company policies
  • disseminate messages to people
  • draft corporate emails
  • process commissioned instructions
  • translate keywords into full texts
  • use different communication channels

What stands in the way is 17 required skills the profile does not yet cover. Table 3 groups them; Table 4 says which to take first.

Table 2

Table 2 · What you already bring

Of the 9 skills that carry over, these are the ones fewest other occupations ask for. A executive assistant role needs them, and most people applying for one will not have them already. This is the part of a office clerk background worth leading with.

Skill the target role also needs Area
  • already held translate keywords into full texts information skills
  • already held draft corporate emails communication, collaboration and creativity
  • already held disseminate messages to people management skills
  • already held process commissioned instructions communication, collaboration and creativity
  • already held use office systems management skills
  • already held use spreadsheets software working with computers

All 9 carried skills, including the 8 the executive assistant role treats as required.

Table 3

Table 3 · What you would need to learn

The 32 missing skills fall into 7 areas of the ESCO skill hierarchy, numbered below in the order worth working in: the areas carrying the most required skills come first, and inside each one the required skills sit above the supplementary ones.

Skill to acquire Tier
01 communication, collaboration and creativity 5 required, 8 supplementary
  • required, not held communicate schedules to the people concerned required
  • required, not held build business relationships required
  • required, not held build trust required
  • required, not held liaise with managers required
  • required, not held organise travel arrangements for staff required
  • optional, not held liaise with board members optional
  • optional, not held work in an international environment optional
  • optional, not held build international relations optional
  • optional, not held create import-export commercial documentation optional
  • optional, not held prepare presentation material optional
  • optional, not held show intercultural awareness optional
  • optional, not held speak different languages optional
  • optional, not held translate language concepts optional
02 management skills 5 required, 1 supplementary
  • required, not held coordinate events required
  • required, not held fix meetings required
  • required, not held manage personnel agenda required
  • required, not held perform clerical duties required
  • required, not held plan schedule required
  • optional, not held support development of annual budget optional
03 information skills 2 required, 4 supplementary
  • required, not held perform business research required
  • required, not held maintain register of shareholders required
  • optional, not held manage payroll reports optional
  • optional, not held prepare financial statements optional
  • optional, not held prepare tax returns forms optional
  • optional, not held revise drafts made by managers optional
04 assisting and caring 2 required
  • required, not held apply information security policies required
  • required, not held observe confidentiality required
05 working with computers 2 required
  • required, not held manage office facility systems required
  • required, not held use word processing software required
06 generic programmes and qualifications 1 required
  • required, not held business communication required

1 further area in the appendix

Table 4

Table 4 · Where to start

The 3 entries a executive assistant role is least likely to hire without. The ordering is computed from the skill data, not from what pays.

Each entry opens a course search for that skill. Career Overlap earns nothing from these links.

Appendix

Appendix · The rest of the record

All 9 skills that carry over
Skill Type
  • already held company policies knowledge
  • already held disseminate messages to people skill
  • already held draft corporate emails skill
  • already held process commissioned instructions skill
  • already held translate keywords into full texts skill
  • already held use different communication channels skill
  • already held use office systems skill
  • already held use spreadsheets software skill
  • already held communicate with customers skill
The 1 learning area not shown above
Skill to acquire Tier
07 business, administration and law 2 supplementary
  • optional, not held international import export regulations optional
  • optional, not held international tariffs optional
15 supplementary skills, helpful but not required
Skill to acquire Tier
  • optional, not held international import export regulations optional
  • optional, not held international tariffs optional
  • optional, not held liaise with board members optional
  • optional, not held support development of annual budget optional
  • optional, not held work in an international environment optional
  • optional, not held build international relations optional
  • optional, not held create import-export commercial documentation optional
  • optional, not held manage payroll reports optional
  • optional, not held prepare financial statements optional
  • optional, not held prepare presentation material optional
  • optional, not held prepare tax returns forms optional
  • optional, not held revise drafts made by managers optional
  • optional, not held show intercultural awareness optional
  • optional, not held speak different languages optional
  • optional, not held translate language concepts optional
39 held skills the executive assistant role does not ask for
Skill Type
  • not needed by the target role accounting techniques knowledge
  • not needed by the target role align content with form skill
  • not needed by the target role apply grammar and spelling rules skill
  • not needed by the target role communicate by telephone skill
  • not needed by the target role communicate with customer service department skill
  • not needed by the target role deliver correspondence skill
  • not needed by the target role digitise documents skill
  • not needed by the target role disseminate internal communications skill
  • not needed by the target role document sharing procedures knowledge
  • not needed by the target role ensure proper document management skill
  • not needed by the target role facilitate access to information skill
  • not needed by the target role file documents skill
  • not needed by the target role fill out forms skill
  • not needed by the target role handle delivered packages skill
  • not needed by the target role handle mail skill
  • not needed by the target role information confidentiality knowledge
  • not needed by the target role issue sales invoices skill
  • not needed by the target role keep records of customer interaction skill
  • not needed by the target role maintain correspondence records skill
  • not needed by the target role maintain internal communication systems skill
  • not needed by the target role maintain inventory of office supplies skill
  • not needed by the target role manage digital archives skill
  • not needed by the target role manage digital documents skill
  • not needed by the target role monitor staff absences skill
  • not needed by the target role organise business documents skill
  • not needed by the target role organise facilities for office personnel skill
  • not needed by the target role perform cleaning duties skill
  • not needed by the target role perform office routine activities skill
  • not needed by the target role prepare correspondence for customers skill
  • not needed by the target role process customer orders skill
  • not needed by the target role process data skill
  • not needed by the target role respect data protection principles skill
  • not needed by the target role route correspondence to business departments skill
  • not needed by the target role serve beverages skill
  • not needed by the target role transcription methods knowledge
  • not needed by the target role use free typing techniques skill
  • not needed by the target role use microsoft office skill
  • not needed by the target role use personal organization software skill
  • not needed by the target role use software for data preservation skill
3 gaps that are knowledge rather than practice

Knowledge gaps usually close through study. Practical skill gaps usually need something you can point at.

Skill to acquire Tier
  • required, not held business communication required
  • optional, not held international import export regulations optional
  • optional, not held international tariffs optional
Index

Other moves recorded from office clerk

Full index of moves from office clerk

Note

How this record was compiled

Both occupations are taken from ESCO, which lists the skills and knowledge each occupation is expected to have and marks every one required or optional. Nothing here is a prediction about hiring, and nothing here knows that a particular employer wants a particular certificate. Treat Table 3 as a starting point for your own research rather than a syllabus. The full method states what these figures can and cannot tell you.