Office manager to defence administration officer
An office manager already meets 33% of what the defence administration officer role asks for. The move turns on 7 required skills not yet in the profile.
60.7/ 100
1 How much of what a defence administration officer is expected to do is already part of an office manager’s work. Directional: the figure for the reverse move differs, because moving into a speciality is not the same problem as moving out of one. 2 Every skill the defence administration officer role is recorded as needing, required and optional together. What these numbers mean.
Why this move works
A defence administration officer role treats 5 of its required skills as things an office manager already does. You would walk in with these on day one.
- accounting techniques
- manage accounts
- manage administrative systems
- manage staff
- recruit employees
What stands in the way is 7 required skills the profile does not yet cover. Table 3 groups them; Table 4 says which to take first.
Table 2 · What you already bring
Of the 6 skills that carry over, these are the ones fewest other occupations ask for. A defence administration officer role needs them, and most people applying for one will not have them already. This is the part of an office manager background worth leading with.
- already held manage administrative systems management skills
- already held manage accounts management skills
- already held accounting techniques business, administration and law
- already held recruit employees management skills
- already held manage budgets management skills
- already held manage staff management skills
All 6 carried skills, including the 5 the defence administration officer role treats as required.
Table 3 · What you may need to learn
The 18 missing skills fall into 7 areas of the ESCO skill hierarchy, numbered in the order worth working in. Areas carrying the most required skills come first, and inside each one the required skills sit above the optional ones. Nothing here is a verdict on you: it is a list of what this particular job asks for that your current one does not.
- still to learn budgetary principles required
- still to learn military logistics required
- still to learn personnel management required
- still to learn ensure compliance with policies required
- optional, not held manage military logistics optional
- optional, not held supervise the maintenance of military equipment optional
- optional, not held coordinate events optional
- optional, not held ensure equipment availability optional
- optional, not held fix meetings optional
- still to learn keep task records required
- optional, not held analyse logistic needs optional
- optional, not held monitor military equipment use optional
- still to learn military code required
- still to learn document management required
- optional, not held ensure information security optional
- optional, not held respond to enquiries optional
1 further area in the appendix
Table 4 · Where to start
The 3 entries a defence administration officer role is least likely to hire without. The ordering is computed from the skill data, not from what pays.
- 01 budgetary principles study this
- 02 document management study this
- 03 ensure compliance with policies practise this
Each entry opens a course search for that skill. Career Overlap earns nothing from these links.
Appendix · The rest of the record
All 6 skills that carry over
- already held accounting techniques knowledge
- already held manage accounts skill
- already held manage administrative systems skill
- already held manage staff skill
- already held recruit employees skill
- already held manage budgets skill
The 1 learning area not shown above
- optional, not held assist in military logistics optional
- optional, not held order supplies optional
11 supplementary skills, helpful but not required
- optional, not held analyse logistic needs optional
- optional, not held assist in military logistics optional
- optional, not held manage military logistics optional
- optional, not held supervise the maintenance of military equipment optional
- optional, not held coordinate events optional
- optional, not held ensure equipment availability optional
- optional, not held ensure information security optional
- optional, not held fix meetings optional
- optional, not held monitor military equipment use optional
- optional, not held order supplies optional
- optional, not held respond to enquiries optional
31 held skills the defence administration officer role does not ask for
- not needed by the target role analyse staff capacity skill
- not needed by the target role assess employees' capability levels skill
- not needed by the target role communicate with customers skill
- not needed by the target role contract law knowledge
- not needed by the target role cost management knowledge
- not needed by the target role create a work atmosphere of continuous improvement skill
- not needed by the target role develop classification systems skill
- not needed by the target role document sharing procedures knowledge
- not needed by the target role financial capability knowledge
- not needed by the target role give instructions to staff skill
- not needed by the target role identify process improvements skill
- not needed by the target role implement corporate governance skill
- not needed by the target role labour legislation knowledge
- not needed by the target role maintain contract administration skill
- not needed by the target role manage needs for stationery items skill
- not needed by the target role manage office appliance requirements skill
- not needed by the target role manage office facility systems skill
- not needed by the target role office software knowledge
- not needed by the target role perform clerical duties skill
- not needed by the target role plan shifts of employees skill
- not needed by the target role prepare financial statements skill
- not needed by the target role project management knowledge
- not needed by the target role revise drafts made by managers skill
- not needed by the target role tax legislation knowledge
- not needed by the target role trade union regulations knowledge
- not needed by the target role train employees skill
- not needed by the target role use customer relationship management software skill
- not needed by the target role use different communication channels skill
- not needed by the target role use office systems skill
- not needed by the target role video conferencing tool knowledge
- not needed by the target role write work-related reports skill
5 gaps that are knowledge rather than practice
Knowledge gaps usually close through study. Practical skill gaps usually need something you can point at.
- still to learn budgetary principles required
- still to learn document management required
- still to learn military code required
- still to learn military logistics required
- still to learn personnel management required
Common questions about this move
Can an office manager become a defence administration officer?
Yes, and it is a substantial move. An office manager already covers 33% of what a defence administration officer is expected to do: 6 skills carry over, 5 of which the defence administration officer role treats as required.
What skills does an office manager need to become a defence administration officer?
7 required skills are missing, plus 11 optional ones. They fall into 7 areas of the ESCO skill hierarchy, led by business, administration and law. The single most important is budgetary principles.
How hard is the move from office manager to defence administration officer?
Its learning distance is 60.7 out of 100, which is the substantial band. That accounts for both how much is missing and how specialised those skills are.
How this record was compiled
Both occupations are taken from ESCO, which lists the skills and knowledge each occupation is expected to have and marks every one required or optional. Nothing here is a prediction about hiring, and nothing here knows that a particular employer wants a particular certificate. Treat Table 3 as a starting point for your own research rather than a syllabus. The full method states what these figures can and cannot tell you.