Table 1Transition record

parliamentary assistanttoadministrative assistant

A parliamentary assistant already meets 24% of what the administrative assistant role asks for. The move turns on 14 required skills not yet in the profile.

From parliamentary assistant

24%

Overlap1

To administrative assistant

8 Skills carried over

14 Required, not held

74.4 Difficulty2

Career overlap Distant match

24%

Learning distance Substantial retraining

74.4/ 100

Easy adjacentmoderatesubstantialcareer change Hard

1 Share of the administrative assistant role’s weighted skill requirement already met by the parliamentary assistant profile. Required skills count in full, supplementary skills at 0.35. Directional: the figure for the reverse move differs. 2 Combines what is missing with how specialised it is, so a gap of general skills scores easier than the same number of narrow ones.

Why

Why this move works

A administrative assistant role treats 6 of its required skills as things a parliamentary assistant already does. These are the ones it depends on most.

company policies
disseminate messages to people
fill out forms
organise business documents
organise facilities for office personnel
perform office routine activities

What stands in the way is 14 required skills the profile does not yet cover. Table 3 groups them; Table 4 says which to take first.

Table 2

Table 2 · What you already bring

Of the 8 skills that carry over, these are the ones fewest other occupations ask for. A administrative assistant role needs them, and most people applying for one will not have them already. This is the part of a parliamentary assistant background worth leading with.

Skill the target role also needs Area

already held organise facilities for office personnel management skills
already held fill out forms information skills
already held disseminate messages to people management skills
already held organise business documents management skills
already held process commissioned instructions communication, collaboration and creativity
already held perform office routine activities management skills

All 8 carried skills, including the 6 the administrative assistant role treats as required.

Table 3

Table 3 · What you would need to learn

The 33 missing skills fall into 8 areas of the ESCO skill hierarchy, numbered below in the order worth working in: the areas carrying the most required skills come first, and inside each one the required skills sit above the supplementary ones.

Skill to acquire Tier

01 information skills 5 required, 2 supplementary

required, not held file documents required
required, not held perform business research required
required, not held ensure proper document management required
required, not held keep task records required
required, not held maintain statutory books required

optional, not held maintain inventory of office supplies optional
optional, not held monitor staff absences optional

02 communication, collaboration and creativity 3 required, 6 supplementary

required, not held disseminate general corporate information required
required, not held disseminate internal communications required
required, not held draft corporate emails required

optional, not held create import-export commercial documentation optional
optional, not held liaise with managers optional
optional, not held maintain internal communication systems optional
optional, not held organise travel arrangements for staff optional
optional, not held prepare presentation material optional
optional, not held speak different languages optional

03 management skills 3 required, 5 supplementary

required, not held handle mail required
required, not held plan schedule required
required, not held use office systems required

optional, not held issue sales invoices optional
optional, not held coordinate events optional
optional, not held deliver correspondence optional
optional, not held handle petty cash optional
optional, not held manage personnel agenda optional

04 working with computers 3 required, 1 supplementary

required, not held manage digital documents required
required, not held use microsoft office required
required, not held use spreadsheets software required

optional, not held use personal organization software optional

05 assisting and caring 2 supplementary

optional, not held respect data protection principles optional
optional, not held provide customer follow-up services optional

06 arts and humanities 1 supplementary

optional, not held transcription methods optional

2 further areas in the appendix

Table 4

Table 4 · Where to start

The 3 entries a administrative assistant role is least likely to hire without. The ordering is computed from the skill data, not from what pays.

Each entry opens a course search for that skill. Career Overlap earns nothing from these links.

Appendix

Appendix · The rest of the record

All 8 skills that carry over

Skill Type

already held company policies knowledge
already held disseminate messages to people skill
already held fill out forms skill
already held organise business documents skill
already held organise facilities for office personnel skill
already held perform office routine activities skill
already held fix meetings skill
already held process commissioned instructions skill

The 2 learning areas not shown above

Skill to acquire Tier

07 business, administration and law 1 supplementary

optional, not held accounting techniques optional

08 generic programmes and qualifications 1 supplementary

optional, not held business communication optional

19 supplementary skills, helpful but not required

Skill to acquire Tier

optional, not held issue sales invoices optional
optional, not held respect data protection principles optional
optional, not held accounting techniques optional
optional, not held business communication optional
optional, not held coordinate events optional
optional, not held create import-export commercial documentation optional
optional, not held deliver correspondence optional
optional, not held handle petty cash optional
optional, not held liaise with managers optional
optional, not held maintain internal communication systems optional
optional, not held maintain inventory of office supplies optional
optional, not held manage personnel agenda optional
optional, not held monitor staff absences optional
optional, not held organise travel arrangements for staff optional
optional, not held prepare presentation material optional
optional, not held provide customer follow-up services optional
optional, not held speak different languages optional
optional, not held transcription methods optional
optional, not held use personal organization software optional

41 held skills the administrative assistant role does not ask for

Skill Type

not needed by the target role advise on communication strategies skill
not needed by the target role advise on drafting policies skill
not needed by the target role advise on foreign affairs policies skill
not needed by the target role advise on government policy compliance skill
not needed by the target role analyse text before translation skill
not needed by the target role apply information security policies skill
not needed by the target role attend meetings skill
not needed by the target role attend parliament plenaries skill
not needed by the target role business analysis knowledge
not needed by the target role check official documents skill
not needed by the target role civil law knowledge
not needed by the target role commercial law knowledge
not needed by the target role communicate with stakeholders skill
not needed by the target role communication knowledge
not needed by the target role communication principles knowledge
not needed by the target role constitutional law knowledge
not needed by the target role develop organisational policies skill
not needed by the target role draft legislation skill
not needed by the target role draft press releases skill
not needed by the target role ensure compliance with policies skill
not needed by the target role examine legislative drafts skill
not needed by the target role good governance knowledge
not needed by the target role government policy knowledge
not needed by the target role identify policy breach skill
not needed by the target role inspect government policy compliance skill
not needed by the target role liaise with government officials skill
not needed by the target role maintain correspondence records skill
not needed by the target role manage relationships with stakeholders skill
not needed by the target role monitor company policy skill
not needed by the target role negotiate with stakeholders skill
not needed by the target role office software knowledge
not needed by the target role organisational policies knowledge
not needed by the target role politics knowledge
not needed by the target role pose questions referring to documents skill
not needed by the target role respect publication formats skill
not needed by the target role respond to inquiries in written form skill
not needed by the target role review drafts skill
not needed by the target role strategic planning knowledge
not needed by the target role supervise advocacy work skill
not needed by the target role write meeting reports skill

1 further entry not listed here

3 gaps that are knowledge rather than practice

Knowledge gaps usually close through study. Practical skill gaps usually need something you can point at.

Skill to acquire Tier

optional, not held accounting techniques optional
optional, not held business communication optional
optional, not held transcription methods optional

Index

Other moves recorded from parliamentary assistant

Full index of moves from parliamentary assistant

Note

How this record was compiled

Both occupations are taken from ESCO, which lists the skills and knowledge each occupation is expected to have and marks every one required or optional. Nothing here is a prediction about hiring, and nothing here knows that a particular employer wants a particular certificate. Treat Table 3 as a starting point for your own research rather than a syllabus. The full method states what these figures can and cannot tell you.