Career Overlap Transition record Edition 1 · ESCO v1.2.1
Table 1Transition record

typisttoadministrative assistant

A typist already meets 27% of what the administrative assistant role asks for. The move turns on 13 required skills not yet in the profile.

From typist
27%
Overlap1
To administrative assistant
8 Skills carried over
13 Required, not held
72.5 Difficulty2
Career overlap Distant match

27%

Learning distance Substantial retraining

72.5/ 100

1 Share of the administrative assistant role’s weighted skill requirement already met by the typist profile. Required skills count in full, supplementary skills at 0.35. Directional: the figure for the reverse move differs. 2 Combines what is missing with how specialised it is, so a gap of general skills scores easier than the same number of narrow ones.

Why

Why this move works

A administrative assistant role treats 7 of its required skills as things a typist already does. These are the ones it depends on most.

  • company policies
  • draft corporate emails
  • ensure proper document management
  • manage digital documents
  • perform office routine activities
  • use microsoft office

What stands in the way is 13 required skills the profile does not yet cover. Table 3 groups them; Table 4 says which to take first.

Table 2

Table 2 · What you already bring

Of the 8 skills that carry over, these are the ones fewest other occupations ask for. A administrative assistant role needs them, and most people applying for one will not have them already. This is the part of a typist background worth leading with.

Skill the target role also needs Area
  • already held transcription methods arts and humanities
  • already held draft corporate emails communication, collaboration and creativity
  • already held perform office routine activities management skills
  • already held manage digital documents working with computers
  • already held use microsoft office working with computers
  • already held ensure proper document management information skills

All 8 carried skills, including the 7 the administrative assistant role treats as required.

Table 3

Table 3 · What you would need to learn

The 33 missing skills fall into 7 areas of the ESCO skill hierarchy, numbered below in the order worth working in: the areas carrying the most required skills come first, and inside each one the required skills sit above the supplementary ones.

Skill to acquire Tier
01 management skills 6 required, 6 supplementary
  • required, not held handle mail required
  • required, not held disseminate messages to people required
  • required, not held organise business documents required
  • required, not held organise facilities for office personnel required
  • required, not held plan schedule required
  • required, not held use office systems required
  • optional, not held issue sales invoices optional
  • optional, not held coordinate events optional
  • optional, not held deliver correspondence optional
  • optional, not held fix meetings optional
  • optional, not held handle petty cash optional
  • optional, not held manage personnel agenda optional
02 information skills 5 required, 2 supplementary
  • required, not held file documents required
  • required, not held perform business research required
  • required, not held fill out forms required
  • required, not held keep task records required
  • required, not held maintain statutory books required
  • optional, not held maintain inventory of office supplies optional
  • optional, not held monitor staff absences optional
03 communication, collaboration and creativity 2 required, 7 supplementary
  • required, not held disseminate general corporate information required
  • required, not held disseminate internal communications required
  • optional, not held create import-export commercial documentation optional
  • optional, not held liaise with managers optional
  • optional, not held maintain internal communication systems optional
  • optional, not held organise travel arrangements for staff optional
  • optional, not held prepare presentation material optional
  • optional, not held process commissioned instructions optional
  • optional, not held speak different languages optional
04 assisting and caring 2 supplementary
  • optional, not held respect data protection principles optional
  • optional, not held provide customer follow-up services optional
05 business, administration and law 1 supplementary
  • optional, not held accounting techniques optional
06 generic programmes and qualifications 1 supplementary
  • optional, not held business communication optional

1 further area in the appendix

Table 4

Table 4 · Where to start

The 3 entries a administrative assistant role is least likely to hire without. The ordering is computed from the skill data, not from what pays.

Each entry opens a course search for that skill. Career Overlap earns nothing from these links.

Appendix

Appendix · The rest of the record

All 8 skills that carry over
Skill Type
  • already held company policies knowledge
  • already held draft corporate emails skill
  • already held ensure proper document management skill
  • already held manage digital documents skill
  • already held perform office routine activities skill
  • already held use microsoft office skill
  • already held use spreadsheets software skill
  • already held transcription methods knowledge
The 1 learning area not shown above
Skill to acquire Tier
07 working with computers 1 supplementary
  • optional, not held use personal organization software optional
20 supplementary skills, helpful but not required
Skill to acquire Tier
  • optional, not held issue sales invoices optional
  • optional, not held respect data protection principles optional
  • optional, not held accounting techniques optional
  • optional, not held business communication optional
  • optional, not held coordinate events optional
  • optional, not held create import-export commercial documentation optional
  • optional, not held deliver correspondence optional
  • optional, not held fix meetings optional
  • optional, not held handle petty cash optional
  • optional, not held liaise with managers optional
  • optional, not held maintain internal communication systems optional
  • optional, not held maintain inventory of office supplies optional
  • optional, not held manage personnel agenda optional
  • optional, not held monitor staff absences optional
  • optional, not held organise travel arrangements for staff optional
  • optional, not held prepare presentation material optional
  • optional, not held process commissioned instructions optional
  • optional, not held provide customer follow-up services optional
  • optional, not held speak different languages optional
  • optional, not held use personal organization software optional
25 held skills the administrative assistant role does not ask for
Skill Type
  • not needed by the target role align content with form skill
  • not needed by the target role apply grammar and spelling rules skill
  • not needed by the target role audio technology knowledge
  • not needed by the target role compile content skill
  • not needed by the target role content development processes knowledge
  • not needed by the target role decode handwritten texts skill
  • not needed by the target role digitise documents skill
  • not needed by the target role integrate content into output media skill
  • not needed by the target role liaise with typists skill
  • not needed by the target role maintain customer records skill
  • not needed by the target role operate audio equipment skill
  • not needed by the target role pose questions referring to documents skill
  • not needed by the target role provide written content skill
  • not needed by the target role stenography knowledge
  • not needed by the target role translate keywords into full texts skill
  • not needed by the target role type error-free documents skill
  • not needed by the target role type texts from audio sources skill
  • not needed by the target role use databases skill
  • not needed by the target role use dictionaries skill
  • not needed by the target role use free typing techniques skill
  • not needed by the target role use shorthand skill
  • not needed by the target role use shorthand computer program skill
  • not needed by the target role use stenotype machines skill
  • not needed by the target role use word processing software skill
  • not needed by the target role write meeting reports skill
2 gaps that are knowledge rather than practice

Knowledge gaps usually close through study. Practical skill gaps usually need something you can point at.

Skill to acquire Tier
  • optional, not held accounting techniques optional
  • optional, not held business communication optional
Index

Other moves recorded from typist

Full index of moves from typist

Note

How this record was compiled

Both occupations are taken from ESCO, which lists the skills and knowledge each occupation is expected to have and marks every one required or optional. Nothing here is a prediction about hiring, and nothing here knows that a particular employer wants a particular certificate. Treat Table 3 as a starting point for your own research rather than a syllabus. The full method states what these figures can and cannot tell you.