Career Overlap Transition record
RecordMove

Document management officer to data protection officer

A document management officer already meets 26% of what the data protection officer role asks for. The move turns on 23 required skills not yet in the profile.

Fig. 1 · Skill transfer ESCO v1.2.1 · directional
From document management officer
26 % overlap
Distant match
To data protection officer
10 You already bring
23 Still to learn
49 Skills in the target role2
Learning distance A rebuild

78.9/ 100

1 How much of what a data protection officer is expected to do is already part of a document management officer’s work. Directional: the figure for the reverse move differs, because moving into a speciality is not the same problem as moving out of one. 2 Every skill the data protection officer role is recorded as needing, required and optional together. What these numbers mean.

Why

Why this move works

A data protection officer role treats 10 of its required skills as things a document management officer already does. You would walk in with these on day one.

  • ICT security standards
  • apply information security policies
  • data protection
  • develop organisational policies
  • ensure compliance with legal requirements
  • information confidentiality

What stands in the way is 23 required skills the profile does not yet cover. Table 3 groups them; Table 4 says which to take first.

Table 2

Table 2 · What you already bring

Of the 10 skills that carry over, these are the ones fewest other occupations ask for. A data protection officer role needs them, and most people applying for one will not have them already. This is the part of a document management officer background worth leading with.

Skill the target role also needs Area
  • already held respect data protection principles assisting and caring
  • already held internal risk management policy business, administration and law
  • already held ICT security standards information and communication technologies (icts)
  • already held data protection information and communication technologies (icts)
  • already held apply information security policies assisting and caring
  • already held develop organisational policies management skills

All 10 carried skills, including the 10 the data protection officer role treats as required.

Table 3

Table 3 · What you may need to learn

The 39 missing skills fall into 11 areas of the ESCO skill hierarchy, numbered in the order worth working in. Areas carrying the most required skills come first, and inside each one the required skills sit above the optional ones. Nothing here is a verdict on you: it is a list of what this particular job asks for that your current one does not.

Skill to pick up Tier
01 business, administration and law 5 required, 2 supplementary
  • still to learn GDPR required
  • still to learn ICT security legislation required
  • still to learn internal auditing required
  • still to learn legal research required
  • still to learn legal terminology required
  • optional, not held legal case management optional
  • optional, not held risk management optional
02 communication, collaboration and creativity 4 required, 5 supplementary
  • still to learn advise on government policy compliance required
  • still to learn cooperate with colleagues required
  • still to learn provide legal advice required
  • still to learn use consulting techniques required
  • optional, not held analyse legal enforceability optional
  • optional, not held assist with litigation matters optional
  • optional, not held maintain internal communication systems optional
  • optional, not held support managers optional
  • optional, not held write work-related reports optional
03 assisting and caring 4 required, 1 supplementary
  • still to learn develop information security strategy required
  • still to learn ensure information privacy required
  • still to learn protect personal data and privacy required
  • still to learn respond to enquiries required
  • optional, not held apply system organisational policies optional
04 information skills 3 required, 4 supplementary
  • still to learn manage data for legal matters required
  • still to learn identify legal requirements required
  • still to learn keep up-to-date with regulations required
  • optional, not held address identified risks optional
  • optional, not held estimate impact of risks optional
  • optional, not held conduct impact evaluation of ICT processes on business optional
  • optional, not held document project progress optional
05 management skills 2 required, 1 supplementary
  • still to learn develop training programmes required
  • still to learn define organisational standards required
  • optional, not held perform project management optional
06 working with computers 1 required, 2 supplementary
  • still to learn implement ICT security policies required
  • optional, not held manage keys for data protection optional
  • optional, not held perform data cleansing optional

5 further areas in the appendix

Table 4

Table 4 · Where to start

The 3 entries a data protection officer role is least likely to hire without. The ordering is computed from the skill data, not from what pays.

Each entry opens a course search for that skill. Career Overlap earns nothing from these links.

Appendix

Appendix · The rest of the record

All 10 skills that carry over
Skill Type
  • already held ICT security standards knowledge
  • already held apply information security policies skill
  • already held data protection knowledge
  • already held develop organisational policies skill
  • already held ensure compliance with legal requirements skill
  • already held information confidentiality knowledge
  • already held internal risk management policy knowledge
  • already held monitor legislation developments skill
  • already held respect data protection principles skill
  • already held train employees skill
The 5 learning areas not shown above
Skill to pick up Tier
07 arts and humanities 1 required
  • still to learn data ethics required
08 information and communication technologies (icts) 1 required
  • still to learn information security strategy required
09 services 1 required
  • still to learn cyber security required
10 social sciences, journalism and information 1 required
  • still to learn information governance compliance required
11 core skills and competences 1 supplementary
  • optional, not held manage digital identity optional
16 supplementary skills, helpful but not required
Skill to pick up Tier
  • optional, not held address identified risks optional
  • optional, not held estimate impact of risks optional
  • optional, not held manage keys for data protection optional
  • optional, not held analyse legal enforceability optional
  • optional, not held apply system organisational policies optional
  • optional, not held assist with litigation matters optional
  • optional, not held conduct impact evaluation of ICT processes on business optional
  • optional, not held document project progress optional
  • optional, not held legal case management optional
  • optional, not held maintain internal communication systems optional
  • optional, not held manage digital identity optional
  • optional, not held perform data cleansing optional
  • optional, not held perform project management optional
  • optional, not held risk management optional
  • optional, not held support managers optional
  • optional, not held write work-related reports optional
50 held skills the data protection officer role does not ask for
Skill Type
  • not needed by the target role Adobe Illustrator knowledge
  • not needed by the target role ICT infrastructure knowledge
  • not needed by the target role ICT project management knowledge
  • not needed by the target role Microsoft Access knowledge
  • not needed by the target role access to documents regulations knowledge
  • not needed by the target role analyse business processes skill
  • not needed by the target role apply organisational techniques skill
  • not needed by the target role appraise historical documents skill
  • not needed by the target role assess reliability of data skill
  • not needed by the target role business process modelling knowledge
  • not needed by the target role communicate with stakeholders skill
  • not needed by the target role data storage knowledge
  • not needed by the target role database management systems knowledge
  • not needed by the target role develop classification systems skill
  • not needed by the target role develop information standards skill
  • not needed by the target role digitise documents skill
  • not needed by the target role digitization knowledge
  • not needed by the target role document management knowledge
  • not needed by the target role document sharing procedures knowledge
  • not needed by the target role documentation types knowledge
  • not needed by the target role draft tender documentation skill
  • not needed by the target role ensure information transparency skill
  • not needed by the target role ensure proper document management skill
  • not needed by the target role evaluate tender skill
  • not needed by the target role facilitate access to information skill
  • not needed by the target role file documents skill
  • not needed by the target role government policy implementation knowledge
  • not needed by the target role information architecture knowledge
  • not needed by the target role information categorisation knowledge
  • not needed by the target role intellectual property law knowledge
  • not needed by the target role maintain computer hardware skill
  • not needed by the target role manage archive skill
  • not needed by the target role manage content metadata skill
  • not needed by the target role manage data collection systems skill
  • not needed by the target role manage digital archives skill
  • not needed by the target role monitor developments in field of expertise skill
  • not needed by the target role operate relational database management system skill
  • not needed by the target role organisational structure knowledge
  • not needed by the target role organise information skill
  • not needed by the target role oversee record management skill

10 further entries not listed here

11 gaps that are knowledge rather than practice

Knowledge gaps usually close through study. Practical skill gaps usually need something you can point at.

Skill to pick up Tier
  • still to learn information governance compliance required
  • still to learn GDPR required
  • still to learn ICT security legislation required
  • still to learn cyber security required
  • still to learn information security strategy required
  • still to learn data ethics required
  • still to learn internal auditing required
  • still to learn legal research required
  • still to learn legal terminology required
  • optional, not held legal case management optional
  • optional, not held risk management optional
Index

Other moves recorded from document management officer

Full index of moves from document management officer

FAQ

Common questions about this move

Can a document management officer become a data protection officer?

Yes, and it is a career change move. A document management officer already covers 26% of what a data protection officer is expected to do: 10 skills carry over, 10 of which the data protection officer role treats as required.

What skills does a document management officer need to become a data protection officer?

23 required skills are missing, plus 16 optional ones. They fall into 11 areas of the ESCO skill hierarchy, led by business, administration and law. The single most important is information governance compliance.

How hard is the move from document management officer to data protection officer?

Its learning distance is 78.9 out of 100, which is the career change band. That accounts for both how much is missing and how specialised those skills are.

Note

How this record was compiled

Both occupations are taken from ESCO, which lists the skills and knowledge each occupation is expected to have and marks every one required or optional. Nothing here is a prediction about hiring, and nothing here knows that a particular employer wants a particular certificate. Treat Table 3 as a starting point for your own research rather than a syllabus. The full method states what these figures can and cannot tell you.