Career Overlap Transition record Edition 1 · ESCO v1.2.1
Table 1Transition record

document management officertooffice clerk

A document management officer already meets 15% of what the office clerk role asks for. The move turns on 23 required skills not yet in the profile.

From document management officer
15%
Overlap1
To office clerk
9 Skills carried over
23 Required, not held
84.3 Difficulty2
Career overlap Distant match

15%

Learning distance A rebuild

84.3/ 100

1 Share of the office clerk role’s weighted skill requirement already met by the document management officer profile. Required skills count in full, supplementary skills at 0.35. Directional: the figure for the reverse move differs. 2 Combines what is missing with how specialised it is, so a gap of general skills scores easier than the same number of narrow ones.

Why

Why this move works

A office clerk role treats 3 of its required skills as things a document management officer already does. These are the ones it depends on most.

  • facilitate access to information
  • file documents
  • information confidentiality

What stands in the way is 23 required skills the profile does not yet cover. Table 3 groups them; Table 4 says which to take first.

Table 2

Table 2 · What you already bring

Of the 9 skills that carry over, these are the ones fewest other occupations ask for. A office clerk role needs them, and most people applying for one will not have them already. This is the part of a document management officer background worth leading with.

Skill the target role also needs Area
  • already held facilitate access to information information skills
  • already held document sharing procedures social sciences, journalism and information
  • already held respect data protection principles assisting and caring
  • already held use software for data preservation working with computers
  • already held file documents information skills
  • already held manage digital archives information skills

All 9 carried skills, including the 3 the office clerk role treats as required.

Table 3

Table 3 · What you would need to learn

The 39 missing skills fall into 8 areas of the ESCO skill hierarchy, numbered below in the order worth working in: the areas carrying the most required skills come first, and inside each one the required skills sit above the supplementary ones.

Skill to acquire Tier
01 management skills 8 required, 3 supplementary
  • required, not held handle mail required
  • required, not held deliver correspondence required
  • required, not held disseminate messages to people required
  • required, not held organise business documents required
  • required, not held organise facilities for office personnel required
  • required, not held perform office routine activities required
  • required, not held prepare correspondence for customers required
  • required, not held use office systems required
  • optional, not held issue sales invoices optional
  • optional, not held process customer orders optional
  • optional, not held use free typing techniques optional
02 communication, collaboration and creativity 7 required, 3 supplementary
  • required, not held align content with form required
  • required, not held apply grammar and spelling rules required
  • required, not held communicate by telephone required
  • required, not held communicate with customers required
  • required, not held disseminate internal communications required
  • required, not held process commissioned instructions required
  • required, not held use different communication channels required
  • optional, not held communicate with customer service department optional
  • optional, not held draft corporate emails optional
  • optional, not held maintain internal communication systems optional
03 information skills 3 required, 4 supplementary
  • required, not held fill out forms required
  • required, not held maintain correspondence records required
  • required, not held process data required
  • optional, not held keep records of customer interaction optional
  • optional, not held maintain inventory of office supplies optional
  • optional, not held monitor staff absences optional
  • optional, not held translate keywords into full texts optional
04 working with computers 2 required, 2 supplementary
  • required, not held manage digital documents required
  • required, not held use spreadsheets software required
  • optional, not held use microsoft office optional
  • optional, not held use personal organization software optional
05 handling and moving 2 required, 1 supplementary
  • required, not held route correspondence to business departments required
  • required, not held handle delivered packages required
  • optional, not held perform cleaning duties optional
06 business, administration and law 1 required, 1 supplementary
  • required, not held company policies required
  • optional, not held accounting techniques optional

2 further areas in the appendix

Table 4

Table 4 · Where to start

The 3 entries a office clerk role is least likely to hire without. The ordering is computed from the skill data, not from what pays.

Each entry opens a course search for that skill. Career Overlap earns nothing from these links.

Appendix

Appendix · The rest of the record

All 9 skills that carry over
Skill Type
  • already held facilitate access to information skill
  • already held file documents skill
  • already held information confidentiality knowledge
  • already held digitise documents skill
  • already held document sharing procedures knowledge
  • already held ensure proper document management skill
  • already held manage digital archives skill
  • already held respect data protection principles skill
  • already held use software for data preservation skill
The 2 learning areas not shown above
Skill to acquire Tier
07 arts and humanities 1 supplementary
  • optional, not held transcription methods optional
08 assisting and caring 1 supplementary
  • optional, not held serve beverages optional
16 supplementary skills, helpful but not required
Skill to acquire Tier
  • optional, not held communicate with customer service department optional
  • optional, not held issue sales invoices optional
  • optional, not held serve beverages optional
  • optional, not held accounting techniques optional
  • optional, not held draft corporate emails optional
  • optional, not held keep records of customer interaction optional
  • optional, not held maintain internal communication systems optional
  • optional, not held maintain inventory of office supplies optional
  • optional, not held monitor staff absences optional
  • optional, not held perform cleaning duties optional
  • optional, not held process customer orders optional
  • optional, not held transcription methods optional
  • optional, not held translate keywords into full texts optional
  • optional, not held use free typing techniques optional
  • optional, not held use microsoft office optional
  • optional, not held use personal organization software optional
51 held skills the office clerk role does not ask for
Skill Type
  • not needed by the target role Adobe Illustrator knowledge
  • not needed by the target role ICT infrastructure knowledge
  • not needed by the target role ICT project management knowledge
  • not needed by the target role ICT security standards knowledge
  • not needed by the target role Microsoft Access knowledge
  • not needed by the target role access to documents regulations knowledge
  • not needed by the target role analyse business processes skill
  • not needed by the target role apply information security policies skill
  • not needed by the target role apply organisational techniques skill
  • not needed by the target role appraise historical documents skill
  • not needed by the target role assess reliability of data skill
  • not needed by the target role business process modelling knowledge
  • not needed by the target role communicate with stakeholders skill
  • not needed by the target role data protection knowledge
  • not needed by the target role data storage knowledge
  • not needed by the target role database management systems knowledge
  • not needed by the target role develop classification systems skill
  • not needed by the target role develop information standards skill
  • not needed by the target role develop organisational policies skill
  • not needed by the target role digitization knowledge
  • not needed by the target role document management knowledge
  • not needed by the target role documentation types knowledge
  • not needed by the target role draft tender documentation skill
  • not needed by the target role ensure compliance with legal requirements skill
  • not needed by the target role ensure information transparency skill
  • not needed by the target role evaluate tender skill
  • not needed by the target role government policy implementation knowledge
  • not needed by the target role information architecture knowledge
  • not needed by the target role information categorisation knowledge
  • not needed by the target role intellectual property law knowledge
  • not needed by the target role internal risk management policy knowledge
  • not needed by the target role maintain computer hardware skill
  • not needed by the target role manage archive skill
  • not needed by the target role manage content metadata skill
  • not needed by the target role manage data collection systems skill
  • not needed by the target role monitor developments in field of expertise skill
  • not needed by the target role monitor legislation developments skill
  • not needed by the target role operate relational database management system skill
  • not needed by the target role organisational structure knowledge
  • not needed by the target role organise information skill

11 further entries not listed here

3 gaps that are knowledge rather than practice

Knowledge gaps usually close through study. Practical skill gaps usually need something you can point at.

Skill to acquire Tier
  • required, not held company policies required
  • optional, not held accounting techniques optional
  • optional, not held transcription methods optional
Index

Other moves recorded from document management officer

Full index of moves from document management officer

Note

How this record was compiled

Both occupations are taken from ESCO, which lists the skills and knowledge each occupation is expected to have and marks every one required or optional. Nothing here is a prediction about hiring, and nothing here knows that a particular employer wants a particular certificate. Treat Table 3 as a starting point for your own research rather than a syllabus. The full method states what these figures can and cannot tell you.