Career Overlap Transition record
RecordMove

Document management officer to office clerk

A document management officer already meets 15% of what the office clerk role asks for. The move turns on 23 required skills not yet in the profile.

Fig. 1 · Skill transfer ESCO v1.2.1 · directional
From document management officer
15 % overlap
Distant match
To office clerk
9 You already bring
23 Still to learn
48 Skills in the target role2
Learning distance A rebuild

84.3/ 100

1 How much of what an office clerk is expected to do is already part of a document management officer’s work. Directional: the figure for the reverse move differs, because moving into a speciality is not the same problem as moving out of one. 2 Every skill the office clerk role is recorded as needing, required and optional together. What these numbers mean.

Why

Why this move works

An office clerk role treats 3 of its required skills as things a document management officer already does. You would walk in with these on day one.

  • facilitate access to information
  • file documents
  • information confidentiality

What stands in the way is 23 required skills the profile does not yet cover. Table 3 groups them; Table 4 says which to take first.

Table 2

Table 2 · What you already bring

Of the 9 skills that carry over, these are the ones fewest other occupations ask for. An office clerk role needs them, and most people applying for one will not have them already. This is the part of a document management officer background worth leading with.

Skill the target role also needs Area
  • already held facilitate access to information information skills
  • already held document sharing procedures social sciences, journalism and information
  • already held respect data protection principles assisting and caring
  • already held use software for data preservation working with computers
  • already held file documents information skills
  • already held manage digital archives information skills

All 9 carried skills, including the 3 the office clerk role treats as required.

Table 3

Table 3 · What you may need to learn

The 39 missing skills fall into 8 areas of the ESCO skill hierarchy, numbered in the order worth working in. Areas carrying the most required skills come first, and inside each one the required skills sit above the optional ones. Nothing here is a verdict on you: it is a list of what this particular job asks for that your current one does not.

Skill to pick up Tier
01 management skills 8 required, 3 supplementary
  • still to learn handle mail required
  • still to learn deliver correspondence required
  • still to learn disseminate messages to people required
  • still to learn organise business documents required
  • still to learn organise facilities for office personnel required
  • still to learn perform office routine activities required
  • still to learn prepare correspondence for customers required
  • still to learn use office systems required
  • optional, not held issue sales invoices optional
  • optional, not held process customer orders optional
  • optional, not held use free typing techniques optional
02 communication, collaboration and creativity 7 required, 3 supplementary
  • still to learn align content with form required
  • still to learn apply grammar and spelling rules required
  • still to learn communicate by telephone required
  • still to learn communicate with customers required
  • still to learn disseminate internal communications required
  • still to learn process commissioned instructions required
  • still to learn use different communication channels required
  • optional, not held communicate with customer service department optional
  • optional, not held draft corporate emails optional
  • optional, not held maintain internal communication systems optional
03 information skills 3 required, 4 supplementary
  • still to learn fill out forms required
  • still to learn maintain correspondence records required
  • still to learn process data required
  • optional, not held keep records of customer interaction optional
  • optional, not held maintain inventory of office supplies optional
  • optional, not held monitor staff absences optional
  • optional, not held translate keywords into full texts optional
04 working with computers 2 required, 2 supplementary
  • still to learn manage digital documents required
  • still to learn use spreadsheets software required
  • optional, not held use microsoft office optional
  • optional, not held use personal organization software optional
05 handling and moving 2 required, 1 supplementary
  • still to learn route correspondence to business departments required
  • still to learn handle delivered packages required
  • optional, not held perform cleaning duties optional
06 business, administration and law 1 required, 1 supplementary
  • still to learn company policies required
  • optional, not held accounting techniques optional

2 further areas in the appendix

Table 4

Table 4 · Where to start

The 3 entries an office clerk role is least likely to hire without. The ordering is computed from the skill data, not from what pays.

Each entry opens a course search for that skill. Career Overlap earns nothing from these links.

Appendix

Appendix · The rest of the record

All 9 skills that carry over
Skill Type
  • already held facilitate access to information skill
  • already held file documents skill
  • already held information confidentiality knowledge
  • already held digitise documents skill
  • already held document sharing procedures knowledge
  • already held ensure proper document management skill
  • already held manage digital archives skill
  • already held respect data protection principles skill
  • already held use software for data preservation skill
The 2 learning areas not shown above
Skill to pick up Tier
07 arts and humanities 1 supplementary
  • optional, not held transcription methods optional
08 assisting and caring 1 supplementary
  • optional, not held serve beverages optional
16 supplementary skills, helpful but not required
Skill to pick up Tier
  • optional, not held communicate with customer service department optional
  • optional, not held issue sales invoices optional
  • optional, not held serve beverages optional
  • optional, not held accounting techniques optional
  • optional, not held draft corporate emails optional
  • optional, not held keep records of customer interaction optional
  • optional, not held maintain internal communication systems optional
  • optional, not held maintain inventory of office supplies optional
  • optional, not held monitor staff absences optional
  • optional, not held perform cleaning duties optional
  • optional, not held process customer orders optional
  • optional, not held transcription methods optional
  • optional, not held translate keywords into full texts optional
  • optional, not held use free typing techniques optional
  • optional, not held use microsoft office optional
  • optional, not held use personal organization software optional
51 held skills the office clerk role does not ask for
Skill Type
  • not needed by the target role Adobe Illustrator knowledge
  • not needed by the target role ICT infrastructure knowledge
  • not needed by the target role ICT project management knowledge
  • not needed by the target role ICT security standards knowledge
  • not needed by the target role Microsoft Access knowledge
  • not needed by the target role access to documents regulations knowledge
  • not needed by the target role analyse business processes skill
  • not needed by the target role apply information security policies skill
  • not needed by the target role apply organisational techniques skill
  • not needed by the target role appraise historical documents skill
  • not needed by the target role assess reliability of data skill
  • not needed by the target role business process modelling knowledge
  • not needed by the target role communicate with stakeholders skill
  • not needed by the target role data protection knowledge
  • not needed by the target role data storage knowledge
  • not needed by the target role database management systems knowledge
  • not needed by the target role develop classification systems skill
  • not needed by the target role develop information standards skill
  • not needed by the target role develop organisational policies skill
  • not needed by the target role digitization knowledge
  • not needed by the target role document management knowledge
  • not needed by the target role documentation types knowledge
  • not needed by the target role draft tender documentation skill
  • not needed by the target role ensure compliance with legal requirements skill
  • not needed by the target role ensure information transparency skill
  • not needed by the target role evaluate tender skill
  • not needed by the target role government policy implementation knowledge
  • not needed by the target role information architecture knowledge
  • not needed by the target role information categorisation knowledge
  • not needed by the target role intellectual property law knowledge
  • not needed by the target role internal risk management policy knowledge
  • not needed by the target role maintain computer hardware skill
  • not needed by the target role manage archive skill
  • not needed by the target role manage content metadata skill
  • not needed by the target role manage data collection systems skill
  • not needed by the target role monitor developments in field of expertise skill
  • not needed by the target role monitor legislation developments skill
  • not needed by the target role operate relational database management system skill
  • not needed by the target role organisational structure knowledge
  • not needed by the target role organise information skill

11 further entries not listed here

3 gaps that are knowledge rather than practice

Knowledge gaps usually close through study. Practical skill gaps usually need something you can point at.

Skill to pick up Tier
  • still to learn company policies required
  • optional, not held accounting techniques optional
  • optional, not held transcription methods optional
Index

Other moves recorded from document management officer

Full index of moves from document management officer

FAQ

Common questions about this move

Can a document management officer become an office clerk?

Yes, and it is a career change move. A document management officer already covers 15% of what an office clerk is expected to do: 9 skills carry over, 3 of which the office clerk role treats as required.

What skills does a document management officer need to become an office clerk?

23 required skills are missing, plus 16 optional ones. They fall into 8 areas of the ESCO skill hierarchy, led by management skills. The single most important is route correspondence to business departments.

How hard is the move from document management officer to office clerk?

Its learning distance is 84.3 out of 100, which is the career change band. That accounts for both how much is missing and how specialised those skills are.

Note

How this record was compiled

Both occupations are taken from ESCO, which lists the skills and knowledge each occupation is expected to have and marks every one required or optional. Nothing here is a prediction about hiring, and nothing here knows that a particular employer wants a particular certificate. Treat Table 3 as a starting point for your own research rather than a syllabus. The full method states what these figures can and cannot tell you.