Table 1Transition record

executive assistanttoadministrative assistant

A executive assistant already meets 38% of what the administrative assistant role asks for. The move turns on 13 required skills not yet in the profile.

From executive assistant

38%

Overlap1

To administrative assistant

17 Skills carried over

13 Required, not held

63 Difficulty2

adjacent 0–30

moderate 30–55

substantial 55–75

career change 75–100

this move, 63

This move: 63 of 100 · substantial

1 Share of the administrative assistant role’s weighted skill requirement already met by the executive assistant profile. Required skills count in full, supplementary skills at 0.35. Directional: the figure for the reverse move differs. 2 Combines what is missing with how specialised it is, so a gap of general skills scores easier than the same number of narrow ones.

Table 2

Table 2 · What you already bring

Of the 17 skills that carry over, these are the ones fewest other occupations ask for. A administrative assistant role needs them, and most people applying for one will not have them already. This is the part of a executive assistant background worth leading with.

Skill the target role also needs Area

already held organise travel arrangements for staff communication, collaboration and creativity
already held manage personnel agenda management skills
already held draft corporate emails communication, collaboration and creativity
already held disseminate messages to people management skills
already held perform business research information skills
already held process commissioned instructions communication, collaboration and creativity

All 17 carried skills, including the 7 the administrative assistant role treats as required.

Table 3

Table 3 · What you would need to learn

The 24 missing skills fall into 7 areas of the ESCO skill hierarchy, numbered below in the order worth working in: the areas carrying the most required skills come first, and inside each one the required skills sit above the supplementary ones.

Skill to acquire Tier

01 information skills 5 required, 2 supplementary

required, not held file documents required
required, not held ensure proper document management required
required, not held fill out forms required
required, not held keep task records required
required, not held maintain statutory books required

optional, not held maintain inventory of office supplies optional
optional, not held monitor staff absences optional

02 management skills 4 required, 3 supplementary

required, not held handle mail required
required, not held organise business documents required
required, not held organise facilities for office personnel required
required, not held perform office routine activities required

optional, not held issue sales invoices optional
optional, not held deliver correspondence optional
optional, not held handle petty cash optional

03 communication, collaboration and creativity 2 required, 1 supplementary

required, not held disseminate general corporate information required
required, not held disseminate internal communications required

optional, not held maintain internal communication systems optional

04 working with computers 2 required, 1 supplementary

required, not held manage digital documents required
required, not held use microsoft office required

optional, not held use personal organization software optional

05 assisting and caring 2 supplementary

optional, not held respect data protection principles optional
optional, not held provide customer follow-up services optional

06 arts and humanities 1 supplementary

optional, not held transcription methods optional

1 further area in the appendix

Table 4

Table 4 · Where to start

The 3 entries a administrative assistant role is least likely to hire without. The ordering is computed from the skill data, not from what pays.

Each entry opens a course search for that skill. Career Overlap earns nothing from these links.

Appendix

Appendix · The rest of the record

All 17 skills that carry over

Skill Type

already held company policies knowledge
already held disseminate messages to people skill
already held draft corporate emails skill
already held perform business research skill
already held plan schedule skill
already held use office systems skill
already held use spreadsheets software skill
already held business communication knowledge
already held coordinate events skill
already held create import-export commercial documentation skill
already held fix meetings skill
already held liaise with managers skill
already held manage personnel agenda skill
already held organise travel arrangements for staff skill
already held prepare presentation material skill
already held process commissioned instructions skill
already held speak different languages skill

The 1 learning area not shown above

Skill to acquire Tier

07 business, administration and law 1 supplementary

optional, not held accounting techniques optional

11 supplementary skills, helpful but not required

Skill to acquire Tier

optional, not held issue sales invoices optional
optional, not held respect data protection principles optional
optional, not held accounting techniques optional
optional, not held deliver correspondence optional
optional, not held handle petty cash optional
optional, not held maintain internal communication systems optional
optional, not held maintain inventory of office supplies optional
optional, not held monitor staff absences optional
optional, not held provide customer follow-up services optional
optional, not held transcription methods optional
optional, not held use personal organization software optional

24 held skills the administrative assistant role does not ask for

Skill Type

not needed by the target role apply information security policies skill
not needed by the target role build business relationships skill
not needed by the target role build international relations skill
not needed by the target role build trust skill
not needed by the target role communicate schedules to the people concerned skill
not needed by the target role communicate with customers skill
not needed by the target role international import export regulations knowledge
not needed by the target role international tariffs knowledge
not needed by the target role liaise with board members skill
not needed by the target role maintain register of shareholders skill
not needed by the target role manage office facility systems skill
not needed by the target role manage payroll reports skill
not needed by the target role observe confidentiality skill
not needed by the target role perform clerical duties skill
not needed by the target role prepare financial statements skill
not needed by the target role prepare tax returns forms skill
not needed by the target role revise drafts made by managers skill
not needed by the target role show intercultural awareness skill
not needed by the target role support development of annual budget skill
not needed by the target role translate keywords into full texts skill
not needed by the target role translate language concepts skill
not needed by the target role use different communication channels skill
not needed by the target role use word processing software skill
not needed by the target role work in an international environment skill

2 gaps that are knowledge rather than practice

Knowledge gaps usually close through study. Practical skill gaps usually need something you can point at.

Skill to acquire Tier

optional, not held accounting techniques optional
optional, not held transcription methods optional

Index

Other moves recorded from executive assistant

Full index of moves from executive assistant

Note

How this record was compiled

Both occupations are taken from ESCO, which lists the skills and knowledge each occupation is expected to have and marks every one required or optional. Nothing here is a prediction about hiring, and nothing here knows that a particular employer wants a particular certificate. Treat Table 3 as a starting point for your own research rather than a syllabus. The full method states what these figures can and cannot tell you.