Table 1Transition record

file clerktoadministrative assistant

A file clerk already meets 27% of what the administrative assistant role asks for. The move turns on 13 required skills not yet in the profile.

From file clerk

27%

Overlap1

To administrative assistant

8 Skills carried over

13 Required, not held

72.4 Difficulty2

adjacent 0–30

moderate 30–55

substantial 55–75

career change 75–100

this move, 72.4

This move: 72.4 of 100 · substantial

1 Share of the administrative assistant role’s weighted skill requirement already met by the file clerk profile. Required skills count in full, supplementary skills at 0.35. Directional: the figure for the reverse move differs. 2 Combines what is missing with how specialised it is, so a gap of general skills scores easier than the same number of narrow ones.

Table 2

Table 2 · What you already bring

Of the 8 skills that carry over, these are the ones fewest other occupations ask for. A administrative assistant role needs them, and most people applying for one will not have them already. This is the part of a file clerk background worth leading with.

Skill the target role also needs Area

already held respect data protection principles assisting and caring
already held file documents information skills
already held fill out forms information skills
already held organise business documents management skills
already held manage digital documents working with computers
already held use office systems management skills

All 8 carried skills, including the 7 the administrative assistant role treats as required.

Table 3

Table 3 · What you would need to learn

The 33 missing skills fall into 8 areas of the ESCO skill hierarchy, numbered below in the order worth working in: the areas carrying the most required skills come first, and inside each one the required skills sit above the supplementary ones.

Skill to acquire Tier

01 management skills 5 required, 6 supplementary

required, not held handle mail required
required, not held disseminate messages to people required
required, not held organise facilities for office personnel required
required, not held perform office routine activities required
required, not held plan schedule required

optional, not held issue sales invoices optional
optional, not held coordinate events optional
optional, not held deliver correspondence optional
optional, not held fix meetings optional
optional, not held handle petty cash optional
optional, not held manage personnel agenda optional

02 communication, collaboration and creativity 3 required, 7 supplementary

required, not held disseminate general corporate information required
required, not held disseminate internal communications required
required, not held draft corporate emails required

optional, not held create import-export commercial documentation optional
optional, not held liaise with managers optional
optional, not held maintain internal communication systems optional
optional, not held organise travel arrangements for staff optional
optional, not held prepare presentation material optional
optional, not held process commissioned instructions optional
optional, not held speak different languages optional

03 information skills 2 required, 2 supplementary

required, not held perform business research required
required, not held maintain statutory books required

optional, not held maintain inventory of office supplies optional
optional, not held monitor staff absences optional

04 working with computers 2 required, 1 supplementary

required, not held use microsoft office required
required, not held use spreadsheets software required

optional, not held use personal organization software optional

05 business, administration and law 1 required, 1 supplementary

required, not held company policies required

optional, not held accounting techniques optional

06 arts and humanities 1 supplementary

optional, not held transcription methods optional

2 further areas in the appendix

Table 4

Table 4 · Where to start

The 3 entries a administrative assistant role is least likely to hire without. The ordering is computed from the skill data, not from what pays.

Each entry opens a course search for that skill. Career Overlap earns nothing from these links.

Appendix

Appendix · The rest of the record

All 8 skills that carry over

Skill Type

already held ensure proper document management skill
already held file documents skill
already held fill out forms skill
already held keep task records skill
already held manage digital documents skill
already held organise business documents skill
already held use office systems skill
already held respect data protection principles skill

The 2 learning areas not shown above

Skill to acquire Tier

07 assisting and caring 1 supplementary

optional, not held provide customer follow-up services optional

08 generic programmes and qualifications 1 supplementary

optional, not held business communication optional

20 supplementary skills, helpful but not required

Skill to acquire Tier

optional, not held issue sales invoices optional
optional, not held accounting techniques optional
optional, not held business communication optional
optional, not held coordinate events optional
optional, not held create import-export commercial documentation optional
optional, not held deliver correspondence optional
optional, not held fix meetings optional
optional, not held handle petty cash optional
optional, not held liaise with managers optional
optional, not held maintain internal communication systems optional
optional, not held maintain inventory of office supplies optional
optional, not held manage personnel agenda optional
optional, not held monitor staff absences optional
optional, not held organise travel arrangements for staff optional
optional, not held prepare presentation material optional
optional, not held process commissioned instructions optional
optional, not held provide customer follow-up services optional
optional, not held speak different languages optional
optional, not held transcription methods optional
optional, not held use personal organization software optional

20 held skills the administrative assistant role does not ask for

Skill Type

not needed by the target role develop classification systems skill
not needed by the target role digitise documents skill
not needed by the target role digitization knowledge
not needed by the target role document sharing procedures knowledge
not needed by the target role ensure information transparency skill
not needed by the target role facilitate access to information skill
not needed by the target role health records management knowledge
not needed by the target role information confidentiality knowledge
not needed by the target role keep promotions records skill
not needed by the target role keep records of customer interaction skill
not needed by the target role keep records on sales skill
not needed by the target role keep stock records skill
not needed by the target role liaise with typists skill
not needed by the target role maintain museum records skill
not needed by the target role maintain records of maintenance interventions skill
not needed by the target role maintain service record book skill
not needed by the target role manage digital archives skill
not needed by the target role perform clerical duties skill
not needed by the target role perform records management skill
not needed by the target role use software for data preservation skill

4 gaps that are knowledge rather than practice

Knowledge gaps usually close through study. Practical skill gaps usually need something you can point at.

Skill to acquire Tier

required, not held company policies required
optional, not held accounting techniques optional
optional, not held business communication optional
optional, not held transcription methods optional

Index

Other moves recorded from file clerk

Full index of moves from file clerk

Note

How this record was compiled

Both occupations are taken from ESCO, which lists the skills and knowledge each occupation is expected to have and marks every one required or optional. Nothing here is a prediction about hiring, and nothing here knows that a particular employer wants a particular certificate. Treat Table 3 as a starting point for your own research rather than a syllabus. The full method states what these figures can and cannot tell you.