file clerktoarchivist
A file clerk already meets 33% of what the archivist role asks for. The move turns on 10 required skills not yet in the profile.
This move: 67.1 of 100 · substantial
1 Share of the archivist role’s weighted skill requirement already met by the file clerk profile. Required skills count in full, supplementary skills at 0.35. Directional: the figure for the reverse move differs. 2 Combines what is missing with how specialised it is, so a gap of general skills scores easier than the same number of narrow ones.
Table 2 · What you already bring
Of the 9 skills that carry over, these are the ones fewest other occupations ask for. A archivist role needs them, and most people applying for one will not have them already. This is the part of a file clerk background worth leading with.
- already held perform records management information skills
- already held facilitate access to information information skills
- already held develop classification systems information skills
- already held respect data protection principles assisting and caring
- already held use software for data preservation working with computers
- already held digitization social sciences, journalism and information
All 9 carried skills, including the 5 the archivist role treats as required.
Table 3 · What you would need to learn
The 18 missing skills fall into 8 areas of the ESCO skill hierarchy, numbered below in the order worth working in: the areas carrying the most required skills come first, and inside each one the required skills sit above the supplementary ones.
- required, not held appraise historical documents required
- required, not held create semantic trees required
- required, not held study a collection required
- optional, not held manage information access aids optional
- required, not held contextualise records collection required
- required, not held write scientific publications required
- required, not held manage archive users guidelines required
- optional, not held coordinate educational programmes optional
- optional, not held manage budgets optional
- optional, not held manage human resources optional
- optional, not held recruit employees optional
- required, not held aid archive users with their enquiries required
- optional, not held perform customer management optional
- required, not held collection management required
- optional, not held digital curation optional
- required, not held conservation techniques required
2 further areas in the appendix
Table 4 · Where to start
The 3 entries a archivist role is least likely to hire without. The ordering is computed from the skill data, not from what pays.
- 01 aid archive users with their enquiries skill · occupation specific
- 02 appraise historical documents skill · occupation specific
- 03 contextualise records collection skill · occupation specific
Each entry opens a course search for that skill. Career Overlap earns nothing from these links.
Appendix · The rest of the record
All 9 skills that carry over
- already held digitization knowledge
- already held facilitate access to information skill
- already held manage digital archives skill
- already held perform records management skill
- already held respect data protection principles skill
- already held develop classification systems skill
- already held digitise documents skill
- already held manage digital documents skill
- already held use software for data preservation skill
The 2 learning areas not shown above
- required, not held store archival documents required
- optional, not held use databases optional
8 supplementary skills, helpful but not required
- optional, not held digital curation optional
- optional, not held manage information access aids optional
- optional, not held coordinate educational programmes optional
- optional, not held manage budgets optional
- optional, not held manage human resources optional
- optional, not held perform customer management optional
- optional, not held recruit employees optional
- optional, not held use databases optional
19 held skills the archivist role does not ask for
- not needed by the target role document sharing procedures knowledge
- not needed by the target role ensure information transparency skill
- not needed by the target role ensure proper document management skill
- not needed by the target role file documents skill
- not needed by the target role fill out forms skill
- not needed by the target role health records management knowledge
- not needed by the target role information confidentiality knowledge
- not needed by the target role keep promotions records skill
- not needed by the target role keep records of customer interaction skill
- not needed by the target role keep records on sales skill
- not needed by the target role keep stock records skill
- not needed by the target role keep task records skill
- not needed by the target role liaise with typists skill
- not needed by the target role maintain museum records skill
- not needed by the target role maintain records of maintenance interventions skill
- not needed by the target role maintain service record book skill
- not needed by the target role organise business documents skill
- not needed by the target role perform clerical duties skill
- not needed by the target role use office systems skill
3 gaps that are knowledge rather than practice
Knowledge gaps usually close through study. Practical skill gaps usually need something you can point at.
- required, not held collection management required
- required, not held conservation techniques required
- optional, not held digital curation optional
How this record was compiled
Both occupations are taken from ESCO, which lists the skills and knowledge each occupation is expected to have and marks every one required or optional. Nothing here is a prediction about hiring, and nothing here knows that a particular employer wants a particular certificate. Treat Table 3 as a starting point for your own research rather than a syllabus. The full method states what these figures can and cannot tell you.