Table 1Transition record

management assistanttoadministrative assistant

A management assistant already meets 38% of what the administrative assistant role asks for. The move turns on 12 required skills not yet in the profile.

From management assistant

38%

Overlap1

To administrative assistant

15 Skills carried over

12 Required, not held

63.1 Difficulty2

Career overlap Distant match

38%

Learning distance Substantial retraining

63.1/ 100

Easy adjacentmoderatesubstantialcareer change Hard

1 Share of the administrative assistant role’s weighted skill requirement already met by the management assistant profile. Required skills count in full, supplementary skills at 0.35. Directional: the figure for the reverse move differs. 2 Combines what is missing with how specialised it is, so a gap of general skills scores easier than the same number of narrow ones.

Why

Why this move works

A administrative assistant role treats 8 of its required skills as things a management assistant already does. These are the ones it depends on most.

company policies
disseminate internal communications
disseminate messages to people
draft corporate emails
maintain statutory books
perform business research

What stands in the way is 12 required skills the profile does not yet cover. Table 3 groups them; Table 4 says which to take first.

Table 2

Table 2 · What you already bring

Of the 15 skills that carry over, these are the ones fewest other occupations ask for. A administrative assistant role needs them, and most people applying for one will not have them already. This is the part of a management assistant background worth leading with.

Skill the target role also needs Area

already held maintain statutory books information skills
already held manage personnel agenda management skills
already held draft corporate emails communication, collaboration and creativity
already held disseminate internal communications communication, collaboration and creativity
already held disseminate messages to people management skills
already held perform business research information skills

All 15 carried skills, including the 8 the administrative assistant role treats as required.

Table 3

Table 3 · What you would need to learn

The 26 missing skills fall into 8 areas of the ESCO skill hierarchy, numbered below in the order worth working in: the areas carrying the most required skills come first, and inside each one the required skills sit above the supplementary ones.

Skill to acquire Tier

01 management skills 5 required, 3 supplementary

required, not held handle mail required
required, not held organise business documents required
required, not held organise facilities for office personnel required
required, not held perform office routine activities required
required, not held plan schedule required

optional, not held issue sales invoices optional
optional, not held deliver correspondence optional
optional, not held handle petty cash optional

02 information skills 4 required, 2 supplementary

required, not held file documents required
required, not held ensure proper document management required
required, not held fill out forms required
required, not held keep task records required

optional, not held maintain inventory of office supplies optional
optional, not held monitor staff absences optional

03 working with computers 2 required, 1 supplementary

required, not held manage digital documents required
required, not held use microsoft office required

optional, not held use personal organization software optional

04 communication, collaboration and creativity 1 required, 3 supplementary

required, not held disseminate general corporate information required

optional, not held create import-export commercial documentation optional
optional, not held organise travel arrangements for staff optional
optional, not held prepare presentation material optional

05 assisting and caring 2 supplementary

optional, not held respect data protection principles optional
optional, not held provide customer follow-up services optional

06 arts and humanities 1 supplementary

optional, not held transcription methods optional

2 further areas in the appendix

Table 4

Table 4 · Where to start

The 3 entries a administrative assistant role is least likely to hire without. The ordering is computed from the skill data, not from what pays.

Each entry opens a course search for that skill. Career Overlap earns nothing from these links.

Appendix

Appendix · The rest of the record

All 15 skills that carry over

Skill Type

already held company policies knowledge
already held disseminate internal communications skill
already held disseminate messages to people skill
already held draft corporate emails skill
already held maintain statutory books skill
already held perform business research skill
already held use office systems skill
already held use spreadsheets software skill
already held coordinate events skill
already held fix meetings skill
already held liaise with managers skill
already held maintain internal communication systems skill
already held manage personnel agenda skill
already held process commissioned instructions skill
already held speak different languages skill

The 2 learning areas not shown above

Skill to acquire Tier

07 business, administration and law 1 supplementary

optional, not held accounting techniques optional

08 generic programmes and qualifications 1 supplementary

optional, not held business communication optional

14 supplementary skills, helpful but not required

Skill to acquire Tier

optional, not held issue sales invoices optional
optional, not held respect data protection principles optional
optional, not held accounting techniques optional
optional, not held business communication optional
optional, not held create import-export commercial documentation optional
optional, not held deliver correspondence optional
optional, not held handle petty cash optional
optional, not held maintain inventory of office supplies optional
optional, not held monitor staff absences optional
optional, not held organise travel arrangements for staff optional
optional, not held prepare presentation material optional
optional, not held provide customer follow-up services optional
optional, not held transcription methods optional
optional, not held use personal organization software optional

26 held skills the administrative assistant role does not ask for

Skill Type

not needed by the target role accounting department processes knowledge
not needed by the target role apply statistical analysis techniques skill
not needed by the target role assist visitors skill
not needed by the target role build business relationships skill
not needed by the target role draft press releases skill
not needed by the target role financial department processes knowledge
not needed by the target role human resources department processes knowledge
not needed by the target role legal department processes knowledge
not needed by the target role liaise with board members skill
not needed by the target role maintain register of shareholders skill
not needed by the target role management department processes knowledge
not needed by the target role marketing department processes knowledge
not needed by the target role operations department processes knowledge
not needed by the target role perform clerical duties skill
not needed by the target role perform cost accounting activities skill
not needed by the target role personnel management knowledge
not needed by the target role public relations knowledge
not needed by the target role revise drafts made by managers skill
not needed by the target role sales department processes knowledge
not needed by the target role support managers skill
not needed by the target role track key performance indicators skill
not needed by the target role translate language concepts skill
not needed by the target role use different communication channels skill
not needed by the target role use free typing techniques skill
not needed by the target role write meeting reports skill
not needed by the target role write work-related reports skill

3 gaps that are knowledge rather than practice

Knowledge gaps usually close through study. Practical skill gaps usually need something you can point at.

Skill to acquire Tier

optional, not held accounting techniques optional
optional, not held business communication optional
optional, not held transcription methods optional

Index

Other moves recorded from management assistant

Full index of moves from management assistant

Note

How this record was compiled

Both occupations are taken from ESCO, which lists the skills and knowledge each occupation is expected to have and marks every one required or optional. Nothing here is a prediction about hiring, and nothing here knows that a particular employer wants a particular certificate. Treat Table 3 as a starting point for your own research rather than a syllabus. The full method states what these figures can and cannot tell you.