Table 1Transition record

management assistanttoexecutive assistant

A management assistant already meets 54% of what the executive assistant role asks for. The move turns on 10 required skills not yet in the profile.

From management assistant

54%

Overlap1

To executive assistant

19 Skills carried over

10 Required, not held

51.8 Difficulty2

adjacent 0–30

moderate 30–55

substantial 55–75

career change 75–100

this move, 51.8

This move: 51.8 of 100 · moderate

1 Share of the executive assistant role’s weighted skill requirement already met by the management assistant profile. Required skills count in full, supplementary skills at 0.35. Directional: the figure for the reverse move differs. 2 Combines what is missing with how specialised it is, so a gap of general skills scores easier than the same number of narrow ones.

Table 2

Table 2 · What you already bring

Of the 19 skills that carry over, these are the ones fewest other occupations ask for. A executive assistant role needs them, and most people applying for one will not have them already. This is the part of a management assistant background worth leading with.

Skill the target role also needs Area

already held maintain register of shareholders information skills
already held revise drafts made by managers information skills
already held manage personnel agenda management skills
already held draft corporate emails communication, collaboration and creativity
already held disseminate messages to people management skills
already held perform business research information skills

All 19 carried skills, including the 15 the executive assistant role treats as required.

Table 3

Table 3 · What you would need to learn

The 22 missing skills fall into 7 areas of the ESCO skill hierarchy, numbered below in the order worth working in: the areas carrying the most required skills come first, and inside each one the required skills sit above the supplementary ones.

Skill to acquire Tier

01 communication, collaboration and creativity 3 required, 6 supplementary

required, not held communicate schedules to the people concerned required
required, not held build trust required
required, not held organise travel arrangements for staff required

optional, not held work in an international environment optional
optional, not held build international relations optional
optional, not held communicate with customers optional
optional, not held create import-export commercial documentation optional
optional, not held prepare presentation material optional
optional, not held show intercultural awareness optional

02 assisting and caring 2 required

required, not held apply information security policies required
required, not held observe confidentiality required

03 working with computers 2 required

required, not held manage office facility systems required
required, not held use word processing software required

04 information skills 1 required, 3 supplementary

required, not held translate keywords into full texts required

optional, not held manage payroll reports optional
optional, not held prepare financial statements optional
optional, not held prepare tax returns forms optional

05 management skills 1 required, 1 supplementary

required, not held plan schedule required

optional, not held support development of annual budget optional

06 generic programmes and qualifications 1 required

required, not held business communication required

1 further area in the appendix

Table 4

Table 4 · Where to start

The 3 entries a executive assistant role is least likely to hire without. The ordering is computed from the skill data, not from what pays.

Each entry opens a course search for that skill. Career Overlap earns nothing from these links.

Appendix

Appendix · The rest of the record

All 19 skills that carry over

Skill Type

already held build business relationships skill
already held company policies knowledge
already held coordinate events skill
already held disseminate messages to people skill
already held draft corporate emails skill
already held fix meetings skill
already held liaise with managers skill
already held maintain register of shareholders skill
already held manage personnel agenda skill
already held perform business research skill
already held perform clerical duties skill
already held process commissioned instructions skill
already held use different communication channels skill
already held use office systems skill
already held use spreadsheets software skill
already held liaise with board members skill
already held revise drafts made by managers skill
already held speak different languages skill
already held translate language concepts skill

The 1 learning area not shown above

Skill to acquire Tier

07 business, administration and law 2 supplementary

optional, not held international import export regulations optional
optional, not held international tariffs optional

12 supplementary skills, helpful but not required

Skill to acquire Tier

optional, not held international import export regulations optional
optional, not held international tariffs optional
optional, not held support development of annual budget optional
optional, not held work in an international environment optional
optional, not held build international relations optional
optional, not held communicate with customers optional
optional, not held create import-export commercial documentation optional
optional, not held manage payroll reports optional
optional, not held prepare financial statements optional
optional, not held prepare presentation material optional
optional, not held prepare tax returns forms optional
optional, not held show intercultural awareness optional

22 held skills the executive assistant role does not ask for

Skill Type

not needed by the target role accounting department processes knowledge
not needed by the target role apply statistical analysis techniques skill
not needed by the target role assist visitors skill
not needed by the target role disseminate internal communications skill
not needed by the target role draft press releases skill
not needed by the target role financial department processes knowledge
not needed by the target role human resources department processes knowledge
not needed by the target role legal department processes knowledge
not needed by the target role maintain internal communication systems skill
not needed by the target role maintain statutory books skill
not needed by the target role management department processes knowledge
not needed by the target role marketing department processes knowledge
not needed by the target role operations department processes knowledge
not needed by the target role perform cost accounting activities skill
not needed by the target role personnel management knowledge
not needed by the target role public relations knowledge
not needed by the target role sales department processes knowledge
not needed by the target role support managers skill
not needed by the target role track key performance indicators skill
not needed by the target role use free typing techniques skill
not needed by the target role write meeting reports skill
not needed by the target role write work-related reports skill

3 gaps that are knowledge rather than practice

Knowledge gaps usually close through study. Practical skill gaps usually need something you can point at.

Skill to acquire Tier

required, not held business communication required
optional, not held international import export regulations optional
optional, not held international tariffs optional

Index

Other moves recorded from management assistant

Full index of moves from management assistant

Note

How this record was compiled

Both occupations are taken from ESCO, which lists the skills and knowledge each occupation is expected to have and marks every one required or optional. Nothing here is a prediction about hiring, and nothing here knows that a particular employer wants a particular certificate. Treat Table 3 as a starting point for your own research rather than a syllabus. The full method states what these figures can and cannot tell you.